RICOH fi-8190 Color Duplex Document Scanner 90 ppm 180 ipm 600 dpi ADF USB 3.2 Gigabit Ethernet PA03810-B005

Key Features

• This is the RICOH fi-8190. PFU renamed the fi-series from Fujitsu to Ricoh on 13 April 2023, so a Fujitsu-badged quote for this part number is for this scanner.
• Scans 90 ppm simplex and 180 ipm duplex at 200 or 300 dpi, A4 portrait, in colour, grayscale or monochrome.
• Rated by Ricoh at 13,000 sheets a day, the highest expected daily volume in the fi-8000 range we list.
• PaperStream IP ships with TWAIN, TWAIN x64 and ISIS drivers, so legacy capture software sees the scanner without a middleware layer.
• USB 3.2 Gen1x1 and Gigabit Ethernet are both fitted. There is no Wi-Fi and none can be added by configuration.
• ADF and manual feed, duplex. There is no flatbed on this model; the flatbed unit in this range is the fi-8270.
• 100-sheet automatic document feeder on 80 g/m² or 20 lb stock.
• Ultrasonic overlap detection and length detection, with paper protection by image monitoring and sound detection (iSOP).
• Handles 20 to 465 g/m² paper, plastic cards up to 1.4 mm thick and booklets under 7 mm through the same feeder.
• Long-page scanning to 240 inches, and 600 dpi optical resolution with 1,200 dpi available through the driver.
• One year of Advance Exchange cover, which is shorter than the three years on the fi-8150 and fi-8170.
• TAA compliant and EPEAT Silver rated. The only EPEAT Gold unit in this family is the fi-8170.

Key Specifications

• Scanner type: ADF (automatic document feeder) and manual feed, duplex. No flatbed
• Scanning speed: Simplex 90 ppm, duplex 180 ipm (A4 portrait, 200 or 300 dpi, colour, grayscale or monochrome)
• Expected daily volume: 13,000 sheets
• ADF capacity: 100 sheets (A4 80 g/m² or Letter 20 lb)
• Optical resolution: 600 dpi. Output 50 to 600 dpi in 1 dpi increments, 1,200 dpi through the driver. CIS x 2 with RGB LED x 2
• Media: 48 x 50 mm (1.9 x 2 in.) to 215.9 x 355.6 mm (8.5 x 14 in.); long page to 6,096 mm (240 in.); 20 to 465 g/m² (5.3 to 124 lb); plastic card 1.4 mm or less; booklet under 7 mm
• Detection: Overlap detection (ultrasonic) and length detection. Paper protection by image monitoring and sound detection (iSOP)
• Interfaces: USB 3.2 Gen1x1 / USB 2.0 / USB 1.1 and Ethernet 10BASE-T, 100BASE-TX, 1000BASE-T. No Wi-Fi
• Software and drivers: PaperStream IP (TWAIN / TWAIN x64 / ISIS), WIA, macOS ICA, Linux SANE, PaperStream Capture, PaperStream ClickScan, PaperStream NX Manager, Software Operation Panel, Error Recovery Guide, PaperStream Central Admin
• Operating systems: Windows 11, Windows 10, Windows Server 2025, 2022, 2019 and 2016, macOS, Linux (Ubuntu)
• Dimensions and weight: 300 x 170 x 163 mm (11.8 x 6.7 x 6.4 in.), 4 kg (8.8 lb)
• Warranty: 1 Year Advance Exchange

The name change

This scanner is a RICOH fi-8190, and it is the same machine much of the trade still calls a Fujitsu fi-8190. PFU announced the change on 13 April 2023: the Ricoh logo replaced the Fujitsu logo on the product, the packaging and the manuals, and Ricoh's own transition page says nothing is changing but the name. The manufacturer is PFU America, Inc., a Ricoh company, so PFU is a company name rather than a brand to put in front of the model. A listing headed Fujitsu Ricoh fi-8190 names two brands where the product carries one. Match on the part number instead. PA03810-B005 is the North American SKU. Ricoh USA lists the same scanner as PA03810-B005-DS, which is an ordering suffix rather than a different product, and regional variants exist under other suffixes, so the full part number is the thing to check on a quote.

Speed and volume

Ricoh rates the fi-8190 at 90 ppm simplex and 180 ipm duplex, and both figures carry the same conditions: A4 portrait, at 200 or 300 dpi, in colour, grayscale or monochrome alike. Neither holds at 600 dpi. The ipm figure counts images rather than sheets, so 180 ipm is 90 double-sided pages a minute rather than 180 of them; the scanner captures both faces in one pass. Expected daily volume is 13,000 sheets, and on a machine bought for a scanning room that figure matters more than the headline speed, because it is the number Ricoh designed the feed path and the consumable intervals around. It is the highest duty cycle in this range: the fi-8170 and fi-8270 are rated 10,000 sheets a day, the fi-8150 8,000 and the fi-800R 4,500.

Against its siblings

The fi-8150, fi-8170 and fi-8190 are one chassis. All three measure 300 x 170 x 163 mm, weigh 4 kg or 8.8 lb, take a 100-sheet feeder, resolve 600 dpi optically, accept the same media range and carry the same interface pair and software bundle. What separates them is throughput and cover. This is the fastest of the three at 90 ppm with the highest expected daily volume at 13,000 sheets, and it draws the most power at 30 W against the fi-8170's 28 W and the fi-8150's 21 W. The trade-off runs the other way on service: the fi-8190 carries one year of Advance Exchange where the fi-8150 and the fi-8170 both carry three. The quickest scanner in the chassis has the shortest warranty, which is counter-intuitive and worth pricing in.

Drivers and ISIS

Ricoh ships PaperStream IP with the fi-8190 and names the driver set in full: TWAIN, TWAIN x64 and ISIS. The ISIS driver is the one to check for. A site running a legacy capture front end needs an ISIS or TWAIN driver to see the scanner at all, and an ISIS driver is not something a third party can add afterwards, so its absence disqualifies hardware outright. It is included here at no extra cost and no separate purchase. Alongside it Ricoh supplies a WIA driver, an ICA driver for macOS, a SANE driver for Linux, PaperStream Capture for batch work, PaperStream ClickScan for one-touch jobs, the Software Operation Panel and the Error Recovery Guide. Supported operating systems are Windows 11, Windows 10, Windows Server 2025, 2022, 2019 and 2016, macOS and Linux (Ubuntu).

Network and USB

Both interfaces are fitted on this part number: USB 3.2 Gen1x1, backward compatible with USB 2.0 and USB 1.1, and a Gigabit Ethernet port running 10BASE-T, 100BASE-TX or 1000BASE-T. The Ethernet is what changes the buying decision, because it makes the scanner a shared departmental device rather than one tied to whichever PC it hangs off, and it is what PaperStream NX Manager and PaperStream Central Admin need in order to push settings and firmware to a fleet from one console. What is not fitted is Wi-Fi. There is no radio in the fi-8190 and none can be added by configuration, so a position with no cable run to it needs one pulled. Ricoh does not put an Ethernet cable in the box either.

What it cannot do

Three limits are worth settling before the order goes in. There is no flatbed on this model: it is an ADF and manual-feed scanner, and the flatbed unit in the fi-8000 range is the fi-8270, on a different part number and a much larger footprint. There is no Wi-Fi, as above. And the 90 ppm headline is a 200 and 300 dpi figure that does not hold at 600 dpi, so a workflow archiving at full optical resolution should not be planned around it. Within those limits the feed path is unusually tolerant: documents from 1.9 by 2 inches up to 8.5 by 14 inches, long pages to 240 inches, paper from 20 to 465 g/m², plastic cards to 1.4 mm and booklets under 7 mm thick.

Consumables and options

Separation on this chassis is by brake roller rather than by a pad, and both wear parts are rated at up to 200,000 sheets or one year: brake roller PA03810-0001, and pick roller set PA03670-0022, which is a set of two rollers. Order the pick roller by that number and not by the one printed on the datasheet. All four fi-8000 datasheets still show PA03670-0002, and Ricoh's own store page for PA03670-0002 states that the part has been discontinued and that the new number is PA03670-0022. A datasheet read straight sends the order to a dead part number. The ScanAid cleaning and consumable kit for this chassis is CG01000-302801. The back-side post-scan imprinter is PA03810-D201, which fits the fi-8150, fi-8170 and this scanner but not the flatbed fi-8270, and takes ink cartridge CA00050-0262. Booklet carrier PA03810-0020 and carrier sheets PA03360-0013 cover passports and fragile originals.

Warranty and box

Ricoh publishes one year of Advance Exchange cover against the fi-8190 on its own product page. Advance Exchange means a replacement unit ships before the failed one goes back, which is a materially better posture than mail-in depot repair for a scanner sitting in a live workflow. Two cautions on that term: it is shorter than the three years the fi-8150 and fi-8170 carry, and it was read from a model-comparison chart rather than from the datasheet, so confirm it at the point of order. The scanner is TAA compliant and EPEAT Silver rated. In the box Ricoh supplies the ADF paper chute, an AC cable, an AC adapter, a USB cable and a Setup DVD-ROM. No Ethernet cable is included.

Barcode Printer Shop supplies RICOH fi Series scanners to US businesses by exact part number, with the driver set, the duty cycle and the warranty term stated on the page rather than left inside a datasheet. Contact us to learn more or secure this solution for your business today.